5 Step Process to Solving an Event Crisis

No one wants to experience a crisis at an event; however, sometimes, these types of things do happen. It’s always important to have a plan figured out before the event starts, so you do not become frustrated and flustered if a crisis does occur.

photo credits http://myob.com.au

Explaining Emergency Evacuation Routes

At the start of the event, you should spend a moment or two familiarising people with the room. Let them know where emergency exits are, or, at the least, be sure that the signs are fairly obvious. The party space should also have notes regarding what to do if there is a fire, and emergency numbers should be readily available.

The Cause of the Problem

Some crisis situations are not possible to handle by yourself, but you can do the best you can at managing them. For example, let’s say that a group of people start screaming that another person has fallen to the ground. The first problem is not the individuals screaming; it is getting to the person who has fallen. Therefore, you need to address the most serious issue first, and then you can handle the smaller repercussions later on.

Organising the People

If something does happen, either you or an associate needs to start organising everyone. For example, let’s return to the person who is lying on the floor. Having a crowd of individuals gasping and telling you what to do is not going to be helpful. Therefore, you need to let people know that they have to move away from the scene. If possible, put someone else in charge of this task. He or she can lead people to the other side of the room, and explain the importance of giving the other individual room to receive help.

Looking for Professional Help

Maybe one of the chandeliers on the ceiling has crashed to the floor or an electrical outlet seems to not be working. After ensuring that everyone in the area is okay, it’s time to start looking for professional help. Trying to clean up glass or playing with the electric by yourself can be extremely dangerous. The reception venue will be able to take care of the problem for you, and, if not, the staff will have people who they can call to the deal with the issue. Do not try to take on everything by yourself.

Remaining Calm

The words calm and crisis generally do not belong together. However, if you are the head of the company, people are going to look toward you for an example. The moment you begin to panic, the rest of the individuals in attendance will do so too. Try to remain focused on solving the issue in the best way that you can, and stay as calm as humanly possible.

It’s unfortunate that event crises happen, but they are a part of life. Therefore, it’s important to know how to handle these situations when they do arise. This will be a result of successful event management practices.

5 Global Events to Look Forward to in 2013

There are plenty of amazing events to look forward to in 2013, and both yearly events and one time celebrations will be had in the new year. It’s always great to be able to enjoy an event on a global scale because it brings the entire world together rather than just a subset of the world population. If you are looking for a huge event to enjoy this year, then you should look into the details of these big five global events.

1 – 2013 UEFA Champions League Final

One of the biggest sporting events of this year will be held at Wembley Stadium in London, England on May 25th. The Champions League Final is a ridiculously large event every year, and it is likely that this year will be the biggest event ever for the most important football club tournament final of the year.

2 – The Debut of Wearable Technology

It seems that 2013 is going to be the year of wearable technology, and there will be plenty of events to look forward to when it comes to computers that you will be able to wear on your wrist or on your face. Google’s Glass project seems to be getting closer to an actual release date, and the date that those glasses are released will surely be a worldwide event for everyone to enjoy. One release date in the world of wearable tech that has been set is the date when Pebble will be available for purchase. Pebble is a Bluetooth companion for smartphones that allows people to control various aspects of their Internet connected lives from a wristwatch. This piece of wearable tech goes on sale on January 23rd.

3 – Glastonbury Festival

The biggest music festival of the year will likely be Glastonbury Festival in the United Kingdom. This festival routinely achieves an attendance rate that almost hits 200,000 people per day, making it by far the biggest festival in the world. This year’s festival will be held from June 26 to June 30, and it will feature such widely known acts as Beyonce and Coldplay.

4 – The Cadillac Super Cruise Release

Autonomous cars are now here. Cadillac is releasing the Super Cruise this year, which will be one of the first cars to include a semi-autonomous driving system. You will actually be able to let the car take over the responsibility of moving around when you are in heavy traffic, which is something that many people did not expect to see for a few more years. This will be one of the first true tests for autonomous cars on the road.

5 – 2013 Confederations Cup

You cannot talk about the biggest events of a calendar year without mentioning an international soccer tournament.The biggest soccer tournament of 2013 will be the Confederations Cup, which will be held in Brazil. This tournament will run from June 15 to June 30, and it will give the world a small preview of what to expect from next year’s World Cup.

DNA Event Management has over 30 years experience in the industry. For further details of services available, visit the home page at http://dnaeventmanagement.com.au.

5 Tips for Planning a Successful Conference

Planning a business conference can often be very time consuming and incredibly stressful. Planning any event can be difficult, but conferences involve high levels of attention to detail, along with pleasing many members of company management, often with differing opinions. If you have been stuck with planning your company’s next conference, be sure to follow these steps for a memorable and stress-free experience.

Create a Timeline

Creating a timeline is the first step in ensuring that your conference runs smoothly. To get the most out of your planning you should always create two timelines; the first should list everything that needs to be completed before your conference, including any deadlines, whilst the other should be a detailed timeline of the day, including arrival of guest speakers and catering deliveries. Having a working timeline will enable you to ensure that everything is happening as scheduled and that nothing is running behind time, giving you more control over the event.

Stick to your Budget

Before you begin any planning, you should always create a budget – this goes for any event that you may be organising. If you’re arranging a conference for your company, be sure to check with management about your budget and what needs to be included. Knowing how much money you have to work with, can enable you to shop around and get the best deals possible. Going over your budget can also prove to be disastrous, so always keep a detailed account of your spending.

Hire Reputable Suppliers

When organising a conference, there may be a number of suppliers that you will need to organise. Caterers, transport companies, hotels and equipment hire businesses are all suppliers that you may need to hire. When organising your suppliers always choose reputable companies, either that you have previously used or that have a reputation for being reliable and dependable. The last thing you need is no-show caterers or transport companies on the day.

Confirm & Re-Confirm Guest Speakers

While unreliable caterers can spoil your event, there is nothing worse than absent guest speakers; particularly when you have them scheduled as part of your daily timetable. To avoid disappointment, always check and double-check attendance of your guest speakers, well before the day. If your chosen speakers are unable to attend, at least you will have ample time to arrange another guest.

Business Conference

Business Conference (Photo by MDGovpics)

Employee an Event Management Company

While you may think that you can organise everything in house, it is often a smart idea to employee a professional event management company, when embarking upon conference planning. With various management team members to please and time consuming tasks such as organising caterers, it is commonly easier to employee the help of the professionals. Take the stress out of planning your next conference and enjoy the experience instead!

How an Event Management Company can help your next Business Event

DNA Event Management

Your Next Business Event

Creating a successful business event can be stressful and highly demanding of your time. An event management company can provide you with innovative and exciting ideas, unique to the goals and ambitions of your business. If you want to plan an unforgettable event, which will have the whole industry talking, be sure to hire the professional services of an event management company.

Reaching your Goals, within your Budget

Initially, you will have a meeting with your event management company to discuss your needs and desires for your business event. You will discuss your plans and what you hope to achieve, along with your budget for the event. Professional event management companies often have many contacts within the business industry, allowing them to access reputable services at lower prices. Whether you are planning a conference that requires catering or a launch event that requires music entertainment, your event management company will be able to suggest and organise all suppliers needed, whilst still maintaining your budget. A budget can often be restrictive, however an event management company can assist you in achieving the dreams you once thought were unreachable.

Personalised & Unique Programs

Your chosen event management company should be able to provide you with a unique program for your business event. DNA Event Management creates innovative and unique programs, specifically designed to achieve their client’s goals and objectives. For your business event, you should choose an event manager who will be able to provide you with a tailor-made program, allowing your event to be like no other in the world, making it just as unique as your business. Once your event management company has developed an understanding of what you want from your business event, they will aim to meet the individual requirements of your organisation. Employing a reputable event management team allows you to get a personalised service, rather than one that is recycled for every business event.

Add Excitement & Value

When planning a business event, such as a product launch night, it is important that you attract the right people and add a certain amount of flare to your evening. Event management companies can help to create excitement on the evening, with strategic choices for entertainment options and marketing displays. A product launch business event can ultimately make or break a company, so why would you risk success, when the professionals can help you to create an unforgettable event?

Reputable and innovative event management companies can create a unique and awe inspiring business event, which your colleagues will talk about for years to come. Whether you want to ‘wow’ industry professionals with a conference or release a new product into the market, an event management company can help to make your next business event a success.